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Answering support emails, however, is a series of ongoing tasks and not a project. Sending a rocket to the moon is a project. Project-based work means a series of tasks that has a start date, end date, and deliverable. We take the view that project management apps must be designed to specifically manage project-based work and offer Gantt charts.

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The Top Tech and Tools You Need for Taking Digital NotesĪn ongoing challenge in the world of software is deciding what gets classified as a project management app and what fits into other categories, such as to-do list apps and work-management apps. Todoist works best among small groups of people organizing relatively uncomplicated tasks, whereas Asana is better for managing more in-depth teamwork, the kind of work that changes between many hands and passes through a lot of phases before it's complete. It should come as no surprise that our top picks for teams are also the Editors' Choice winners: Todoist (go for the Business subscription in this case at $8 per person per month or $72 per year) and Asana's Premium, Business, or Enterprise plan (starting at $13.49 per person per month). Many of the other to-do apps on this list are excellent, but their free versions are quite limited compared with the power of their paid versions. You can figure out all the ins and outs in minutes. Remember the Milk looks old-school compared with the best to-do list apps, but it's capable and reliable.

Todoist has a more inherent structure.Īnother good free app is Remember the Milk, which scored a little too low to make it onto this list of the best to-do list apps. Asana may be too free-form for some people's tastes. Of them, our favorites are Asana and Todoist. Several of the best to-do list apps have a robust free service tier. It's designed in a way that makes it productive to use.

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You can use it for free or pay a reasonably fee to get all the features. Todoist is the best to-do list app you'll find. In business settings, collaborative task management makes working together easier and more transparent. For home use, a collaborative to-do list means you can assign chores to other people or track when someone has purchased items off a shared shopping list. If you're forgetful, you might want an app that sends you reminders on different devices.Īs for collaboration, it's always handy to have the option to share a to-do list.

If you are a deadline-oriented person, you'll want an app that sorts your tasks by due date and or shows them in a calendar view. For example, if you are a highly visual person, you might find that color-coding your lists or tasks to show priority is important. How will you get anything done if you can't stand looking at your ugly app? A good design also allows the app to feel intuitive, so you can write down things that come to mind quickly.Įvery to-do list app comes with tools and features for organizing your tasks and lists, and in an ideal world, these features match up with the way you think. Tools for managing and organizing your tasks, andĭesign is extra important in this category of apps because you end up looking at your to-do list app often. There are a few qualities to look for in a to-do app.

The new app, Microsoft To Do, frankly took too long to come to market and arrived half baked, which is why it isn't included here. Microsoft's stated ambition was to build a replacement app for Wunderlist from the ground up, cloning all its best features in the process. One of the most popular to-do list apps, Wunderlist, was acquired by Microsoft in 2015 and taken out of commission five years later. We also looked for apps that fit different user profiles, such as people who follow the Getting Things Done (GTD) method of organization ( OmniFocus 3 and Toodledo are good choices). We also consider collaboration, meaning the ability to share a to-do list with other people, though we see it as a bonus feature and not a requirement to be included. One of the major points of consideration when testing and scoring is how well these apps help you organize and stay on top of your tasks. After evaluating around 25 possible contenders, we tested and evaluated them and selected the highest-scoring apps to list here. That's why for this list, we only include apps that you can access on both desktop and mobile devices.

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